How to Remove Commenter Identity in Microsoft Word Review
Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If y'all are using an earlier version (Word 2003 or earlier), this tip may not work for yous. For a version of this tip written specifically for earlier versions of Word, click here: Making Sure Changes and Comments are Anonymous.
Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If y'all are using an earlier version (Word 2003 or earlier), this tip may not work for yous. For a version of this tip written specifically for earlier versions of Word, click here: Making Sure Changes and Comments are Anonymous.
Making Sure Changes and Comments are Anonymous
John publishes a periodical whose articles are peer-reviewed, and the reviewers are supposed to remain anonymous from the person who originally wrote the article. Every bit reviewers (called referees) are reviewing manufactures, they continue Track Changes turned on then that modifications and comments stand up out in the document.
The problem is that Discussion, as role of the Track Changes feature, also tracks the proper noun of the person who made a particular change. If the original article author got the article back, all that would be necessary would be to hover the mouse arrow over a change or annotate, and the proper name of the referee would exist visible.
It is possible, of course, to tell the referees to make a change or 2 to Word prior to making whatsoever changes in an article being reviewed. Merely display the General options (in the Word Options dialog box) and so supervene upon the user'southward proper name and initials with a space or some nondescript wording, such every bit "Referee 1." Any changes from that betoken on will then bear that proper name, and anonymity volition be preserved.
Annotation that merely deleting the user name and initials in the dialog box will not piece of work; you must use a space or a new give-and-take/name. The dialog box will put the original proper noun back in an empty proper noun box and a alphabetic character in the initial box.
You lot can also follow these steps to get rid of identifying data in comments and changes past following these steps in Give-and-take 2007:
- Click the Office button.
- At the left side of the screen choose Prepare | Inspect Document. Word displays the Document Inspector dialog box. (Meet Effigy 1.)
- Make certain all the available check boxes are selected.
- Click Audit. Word examines your document for identifying information and displays, in a dialog box, what it finds.
- Use the controls in the dialog box to get rid of whatever identifying information.
- Click the Shut push button when washed.
Effigy 1. The Document Inspector.
If y'all are using Word 2010 y'all should follow these steps, instead:
- Click the File tab of the ribbon.
- Brand sure Info is selected at the left side of the screen. (It should exist selected by default.)
- Click the Check for Issues button (correct next to the diction "Prepare for Sharing.") Discussion displays a few options you lot can cull.
- Click Audit Certificate. Discussion displays the Document Inspector dialog box.
- Make certain all the available check boxes are selected.
- Click Inspect. Word examines your document for identifying information and displays, in a dialog box, what it finds.
- Use the controls in the dialog box to get rid of any identifying information.
- Click the Close push when done.
When you are through running the Document Inspector, and assuming you removed any personally identifying data, so the next time yous save the document, Word replaces the referee's names with the word "Writer." In that location is other identifying information that is removed, equally well, and then you lot should merely apply this method if you don't mind that information likewise existence removed. (Things similar author information that is stored in the certificate'due south Backdrop area is removed.)
There is a more selective, but involved, method that can be used to just remove the referee's information. This method will work with whatever version of Word. Follow these full general steps:
- Salve the document in RTF format.
- Open up the RTF file equally text only, preferably using a program such as Notepad.
- Search for the characters "revtbl" (without the quote marks). This marks the beginning of revision tabular array information stored in the file. It should have entries that wait something like this:
- Supervene upon the name (Jane Doe) with some other text, just exit everything else intact. The name tin be replaced with text such as "Copyeditor," "Anonymous," or only a infinite " ". Exist sure to leave the curly brackets and semicolon in place.
- Look for and alter the names of other reviewers in the revision tabular array.
- Save and close the RTF file.
- Reopen the RTF file in Give-and-take. It should look like a normal Word document once once more, but the reviewer(s) names should now be changed.
- Salve the file in Word document format over again.
{\*\revtbl {Unknown;}{Jane Doe;}} WordTips is your source for cost-effective Microsoft Word grooming. (Microsoft Word is the most popular word processing software in the world.) This tip (10222) applies to Microsoft Word 2007 and 2010. You can discover a version of this tip for the older menu interface of Word hither: Making Sure Changes and Comments are Anonymous.
Source: https://wordribbon.tips.net/T010222_Making_Sure_Changes_and_Comments_are_Anonymous.html
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